Transactions Associate at Tatu City

Key Responsibilities

• Monitor and validate transaction documentation to ensure accuracy and completeness.
• Ensure timely closure of transactions in line with agreed schedules.
• Provide regular updates to the sales team on parcel availability.
• Maintain accurate and current records in the CRM system.
• Coordinate with external legal counsel for status updates and weekly progress reviews.
• Liaise with external legal partners to supply necessary information and documentation.
• Draft transactional documents, including offer letters and sale/lease agreements.
• Manage third-party service providers (e.g., agents), including the preparation of commission and agency agreements.
• Ensure all transaction documentation for purchasers is completed within established deadlines.
• Review land checklists and prepare draft term sheets for internal legal counsel input.
• Track and assess critical dates and transaction terms.
• Oversee contract administration and maintain comprehensive document records on platforms such as Egnyte.
• Prepare professional and accurate correspondence as needed.
• Track deliverables, follow up on pending items, and coordinate with internal teams to ensure execution of tasks assigned to the transactions team.

Requirements

• A Bachelor’s Degree or Diploma in Law, Legal Studies, or a related field from a recognized institution.
• Minimum of four years’ experience as a Paralegal or Legal Assistant in a high-paced legal environment, with a specialization in conveyancing and property transactions.
• Solid understanding and working knowledge of drafting conveyancing documentation, including but not limited to offer letters, agreements for sale, leases, transfers, completion statements and discharge documents.
• Familiarity with land transaction workflows and compliance requirements under Kenyan land laws, including document registration processes at the Ministry of Lands.
• Proficiency in using legal document and records management systems, as well as CRM tools and digital file-sharing platforms (e.g., Egnyte).
• Demonstrated ability to draft, review, and manage conveyancing documentation under tight timelines and to a high degree of accuracy.
• Excellent communication, coordination, and stakeholder engagement skills, with an aptitude for multitasking and proactive follow-up.